Job Title: Administrative Secretary

Job Title: Administrative Secretary

Location: Amman, Jordan

Company: Alpha refrigeration and air conditioning

About Us:

We are a reputable contracting company representing international suppliers in Jordan. Our work involves facilitating communication, managing shipments, and following up on orders to ensure smooth operations. We pride ourselves on professionalism and efficiency, delivering top-quality service to our partners and clients.

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Job Description:

We are looking for a motivated and organized Administrative Secretary to join our team. The ideal candidate will handle communication with international suppliers, manage shipping and order follow-ups, and perform general administrative and secretarial duties.

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Key Responsibilities:

• Communicate effectively with international suppliers regarding shipments, orders, and updates.

• Coordinate and follow up on shipping schedules and order processing.

• Organize and maintain filing systems, records, and office documents.

• Manage correspondence, emails, and phone calls professionally.

• Arrange meetings, travel plans, and office events.

• Take and distribute meeting minutes.

• Maintain schedules, calendars, and databases.

• Develop and refine office systems and work procedures.

• Handle internal and external mail distribution.

• Provide exceptional customer service and ensure smooth office operations.

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Qualifications & Skills:

• Bachelor’s degree in Management, Business Administration, Marketing, IT, Languages, or a related field.

• Proficiency in spreadsheets, word processing, and database management software.

• Strong English language skills (grammar, spelling, punctuation).

• Experience in documentation, communication, and information management.

• Excellent communication, planning, and organizational skills.

• High attention to detail, confidentiality, and time management.

• Customer service orientation with strong interpersonal skills.

• Reliable, stress-tolerant, and proactive with good initiative.

• Up to 2 years of relevant experience preferred.

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What We Offer:

• A supportive work environment with opportunities for growth.

• Competitive salary based on qualifications and experience.

• The chance to work with a dynamic team and global partners.

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If you’re organized, detail-oriented, and enjoy working in a fast-paced environment, we’d love to hear from you.

To Apply:

Send your CV and a cover letter to accounting@alpharef.com or on whatsapp قدم على الوظيفة لإظهار الرقم..‎07951970XX